State of Washington Tourism Seeks Part-time Bookkeeper

Department: Executive

FLSA Status: Hourly, Non-Exempt

Reports to: Executive Director

Compensation: $20-30 per hour DOE

Prepared/Revised Date: May 4, 2022

Submit resume and cover letter to:

david@stateofwatourism.com

Position Description

Part-time, hourly bookkeeper responsible for accounting services, including management of financial accounts and records, tracking and processing invoices and payments and maintaining a system for organizing company financial documents. Work with Executive Director, staff members and retained accounting agency as needed in budgeting, budget management and monthly reconciliation. Virtual office requires remote work. 12-15 hours a week with Flexible hours available following initial training. Occasional in-person tasks and meetings in the Seattle area.

Essential Functions

Essential functions include the following. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Accounts Payable

  • Perform regular A/P input, ensuring timeliness and accuracy
  • Monthly journal entries and account reconciliations
  • Vendor relationship management

Financial Transactions

  • Record financial transactions and fact-checking of accounting data; assemble financial reports as needed
  • Prepare weekly and monthly reports as requested by management

Payroll

  • Track payroll/benefit data, managing systems and troubleshooting as needed

Finance, Budget, and Invoicing Support

  • Assists senior staff in administration and reporting of financial data, invoicing, financial matching and reporting requirements, as needed.

Accounts Receivable

  • Perform regular A/R input, ensuring timeliness and accuracy
  • Monthly journal entries and account reconciliations
  • Following up on collections of aged accounts receivable

Miscellaneous Project Support

  • Ad hoc work related to organizational funding and related reports, invoicing and expense reimbursements; grant accounting, reporting and dispersal; other accounting or financial support work as needed.

Performs other duties as assigned.

Required Skills and Qualifications

  • Experience. A/P, A/R, payroll, general ledger and financial account reconciliations.
  • Computer Skills. Proficiency in Word, Excel, and Outlook. Proficiency in Quick Books Pro and/or QuickBooks Online or other required financial programs
  • Mathematical Skills. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
  • Strong organizational and time management skills. Ability to handle multiple tasks and projects simultaneously. Strong attention to detail
  • Ability to exercise initiative, judgment, diplomacy and maintain confidentiality in a wide variety of internal and public situations
  • Client/customer management. Ability to provide information, respond to questions and troubleshoot from groups of managers, clients, customers and the general public
  • Ability to work independently and remotely.
  • Education and/or Experience. BS Degree in Accounting, Finance or Business Administration preferred
  • Certificates, Licenses, or Registrations. Valid driver’s license and a clear driving record
  • Supervisory Responsibilities. No supervisory responsibilities
  • Physical Demands. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk

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